Sometimes you have a file that you work with that you would like to attach to QC but the file is managed by someone somewhere else, for instance a datasheet or requirements document managed by another department.
Because the owner will be unlikely to update the QC file for you, the best thing you can do is add a URL attachment, rather than a file attachment. This will ensure that when it is called in QC it is the latest file.
The trick is to make sure your URL will work in a browser. If it doesn’t work in a browser then it wont work in QC.
- Go to the entity location in QC that you want to attach the file or URL to and choose Attachments
- Select the URL attachment option (the chain icon instead of the paperclip icon!)
- Put your URL in the following example formats:
- For a web resource: http://www.example.com/default.aspx
- For a file on a shared drive: \\ServerName\ShareName$\Department\Testing\Testing\FileName.doc
- Put the name of the file or its description in the Name field
- Hit OK.
- File should be linked. Test.
Helpful Hint 1: Dont link to files saved locally (on your “C” drive or Desktop) as others wont be able to get to them.
Helpful Hint 2: Share drive paths need to be the full network directory path, for instance “M:\Testing\FileName.doc” wont work, but “\\ServerName\ShareName$\Department\Testing\FileName.doc” will.